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MoE Attendance export files

Student attendance survey and other attendance data required by the Ministry of Education is extracted from edge to a file which your school submits to the Ministry through the School Data Portal.​The Ministry collects attendance, absence and truancy data from all state and state-integrated schools with an eAR for all of term two. Attendance data is also collected from secondary schools in the Social Sector Trial areas for all terms in 2015.

Audit requirements for MoE attendance data export file(s)

Attendance Officers are required to generate and export attendance files for the MoE for surveys on attendance data. Attendance, absence and truancy file extracts are available in edge from attendance reporting.

  • For the verification of attendance data for analysis, the roll return attendance file generated is emailed directly to the auditor.
  • The attendance survey data file when requested must be submitted to the MoE through the following Ministry School Data Portal: https://sdp.education.govt.nz. Queries regarding this can be answered on  04 463 8383.

Before creating your file, update any missing attendance codes in edge as the Ministry will treat as truant all blanks and "?" where your school hasn't recorded an attendance code, so update as many as you can. The attendance survey file is for all of term two.

  1. From Attendance > Attendance Records > Attendance Lists > MoE Attendance Survey tab, to create the file complete the compulsory Start and End dates using the date picker in each field.

  2. Click 'Generate File' to create the file.

  3. A File Download message confirms creation of your requested .csv file (including in the name the inclusive dates which default to the previous two school weeks). This file will now be in your browser Downloads folder and the file name is based on your school number and the collection date. For example, if your school number is 1234 and you’re producing an attendance file from between 20 April 2015 and 3 Jul 2015, the file should be called 1234Att20Apr15_03Jul15.csv. 

  4. For more, see the Ministry's attendance survey page which includes the appropriate dates for reporting, together with instructions for sending the file using the School Data portal.

Where previous files have been created in edge, a history of export files with date and time of the last file created is displayed. The export file can be generated as many times as necessary for export of your school's attendance data for Ministry attendance surveys.

 

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