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Edit or remove staff

The Staff menu allows you to add new, edit existing personal information, or remove staff from your school list; see the People > Staff menu.

Where do I view staff personal and contact details?

All staff users must first be 'registered' into the database (People > Staff > Register Staff Member) for entitlement to a username, thereby having a connection to your school. The first step in registering a new staff member is to check and see if the staff member already exists in the edge system using the Search routine.

Edit or view personal details for staff

Remove staff members from your staff list

  1. Enter the names, date of birth and gender fields - date of birth is compulsory, so type in the appropriate date which will be re-formatted; and if you don't have a date, use 1/1/1980.  Alternatively from the date picker, click on the title bar where the month and year are displayed. Click the required month and year using the back and forward arrows until the date is displayed. Click on the day of this calendar. The date will then be inserted into the date field.

  2. Complete the Gender field (from the drop-down) and enter the email address if you have one.

  3. Click 'Search' to check the database for this person. Any possible matches will be displayed, click on the 'use the following record' link for the appropriate match.

  4. After a check if the new person is already known, and presuming a match was not found, a Register Staff Member page displays with the name and DOB fields automatically filled.

  5. For further information on logging in for new users, please see Logging In article. For any other questions, use the Search within the knowledge base.

Edit or view personal details for staff

  1. To generate a PDF staff list table with teacher code, room, class, email address and personal details, navigate to the People > Staff > View/Edit page. Click "Print All Staff". 

    We wanted to show you the staff list generated PDF with class and personal details included

  2. For individual staff members, to edit details from the General Info section, complete the compulsory names and fields using drop-downs to complete.

  3. Correct email address is compulsory for Contact Info, and essential to receive a login. Enter phone numbers if you have them.

  4. Begin typing in the street address, this links to the NZ Post postcodes. Click 'Same as above' where there is no change for postal address.

  5. Registration Details can be entered from Teacher Registration documentation. Use of the drop-down to select Category Type of registration (eg. Limited Authority to Teach) has been made easy for you.  Teacher Code is a unique code automatically generated <4 characters for each staff member. In some situations the system will be unable to automatically generate a teacher code, so in these situations, please enter up to 3 letters which will keep it consistent with other codes generated. The same codes for different teachers will not be permitted.

  6. Integrated schools only, have the functionality to indicate a staff member holds a tagged position, where the field is completed on this page.  To then view whether a staff member holds a tagged position, see People > Staff > View/Edit Staff page, 'Print All Staff' to generate the staff list report where the column is included, and Y indicates holding a tagged position. Save the details.

  7. The end date determines the final date that a staff member can use their account to access edge. Click 'Save Details'.

Service Period Info contains compulsory field of 'Start Date'. This start date determines when the staff member can start using their login; and the earliest date that classes can be assigned to them.

Remove staff members from your staff list

In order to remove staff from the staff list selection when they have left your school, the date entered in their personal record End Date field will achieve this.

**Note. If you want to reuse the email address registered to the leaving staff member (for example principal@, office@) you will first need to replace it with a dummy email address (for example principal123@) before removing them from Edge.

 

 

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